Property Management Services
Plan contractor coordination with the work scope, documents, approvals, access and invoice-review responsibilities clearly defined.
Vendor coordination connects the work a property needs with proposals, approvals and access. It helps an owner compare the actual job being offered instead of relying on prices that may cover different tasks.
A recurring service and a one-off repair need different descriptions. Products, work areas, exclusions and site requirements can explain a price difference before a provider is selected.
Conditions found during a visit can create additional work. Recording the proposed change and the relevant approval keeps it separate from the original instruction and cost.
Completion information, invoices and unresolved items belong with the accepted proposal. Coordination makes those records easier to follow without implying that every contractor task is performed directly by the management company.
Choose a location page for property planning details, related services and an enquiry route. Confirm the property address, requested scope and availability directly before arranging work.
In our clients’ words
Maintenance & coordination
"D&D's vendor network covers everything — plumbing, electrical, HVAC, general contracting, cleaning. Every trade is pre-vetted, insured, and priced within market. I've never had a problem with any vendor they've sent."
Maintenance & coordination
"The vendor management function alone is worth the fee. Coordinating multiple trades, verifying insurance, and managing invoicing used to take 20% of my time. D&D handles it completely."
Maintenance & coordination
"For our strata, D&D manages seven ongoing service contracts — landscaping, snow removal, cleaning, HVAC maintenance, elevator servicing, pest control, and security. Every contract is documented and renewal dates are tracked proactively."
Separate products, work areas, exclusions and site requirements before treating different totals as equivalent offers.
Record revised scope, approval and completion evidence alongside the original proposal and invoice.
Identify active arrangements, open proposals and services that should remain in place during a handoff.
Supply locations, requested tasks and operational restrictions so quotations can address the same scope.
Specify who selects providers, approves changes and authorises invoices or payment, with the limits of each responsibility recorded.
Separate recurring services, repairs and projects.
Clarify proposals, documentation and provider approvals.
Identify site contacts and authority for additional work.
Keep quotations, invoices, completion information and follow-up together.
No. Compare locations, products, preparation, exclusions and site arrangements before comparing totals. A lower figure may omit a task or assume different access, making a scope review essential to a useful selection decision.
The management agreement should define selection and approval authority. Clarify whether coordination means gathering proposals, making a recommendation or authorising a provider, and identify any owner-preferred suppliers to retain.
Identify the documentation relevant to the actual work and who reviews it. Electrical contracting has a specific Ontario licensing requirement; verify the responsible business through ESA when that trade is involved. ESA: verify the electrical contractor
Obtain a description of the finding and proposed change, then record the appropriate approval before it is treated as part of the original job. Include its effect on access, cost and completion arrangements.
It records a charge, not necessarily every completion detail. Agree what supporting information and review are needed, and keep unresolved work or disputed items visible rather than closing the record solely because an invoice arrived.
They are different scope questions. Ask the proposed agreement and quotation to identify each charge and responsibility clearly, without assuming an automatic markup, discount or bundled project-management service.
Property types to discuss — Single-Family Homes · Multi-Unit Buildings · Condo Corporations · Student Rentals · Investor Portfolios
Knowledge Base
Guides, checklists, and Ontario-specific advice for landlords and investors
Send the property location and the work you want to discuss.
Contact D&D Property Management to discuss how our vendor management program can reduce your costs and improve service quality across your Waterloo Region portfolio.
Or email us at info@ddpropertymanagement.ca
For a service enquiry, use the contact link above. The date and time request only shares preferences; arrangements are confirmed separately.
Start with your property
A request is not a confirmed appointment or service agreement.
Share a preferred date and time. We will confirm arrangements with you; sending a request does not book an appointment.
Send your preferred time and project details. Confirm the arrangements directly before treating the request as an appointment.
Prefer to send the details first? Request a quote or call (519) 501-5003.
